Understanding the effects of international freight movement on small businesses

 (Source: Pexels)
(Source: Pexels)

U.S. trade has been showing consistent growth for years and had accounted for $2.1 trillion in imports last year. But when this massive industry is dissected, within it exist hundreds of thousands of small businesses that constitute nearly 97% of the total registered companies, collectively responsible for one-third of all U.S. imports.

Though these numbers are fascinating and show how fragmented the industry is in scale, what is more interesting is how technology has helped in making international trade processes a lot smoother than what the scenario was a decade ago. But when juxtaposed with the competence of last-mile delivery at the level of UPS or FedEx, international freight still has a long way to go.

For the international freight industry to flourish, it is critical to understand the distinction of economies of scale between international freight forwarders. Large businesses tend to be more efficient in the process as they have the resources to construct standalone logistics departments that handle international freight.

In contrast, the reality of smaller businesses is quite different. The weight of freight logistics usually falls squarely on the shoulders of the business owner or the operations department – in essence, people who are not necessarily trained for this specific role. This ends up draining a lot of man-hours that could be spent productively elsewhere, reducing the overall efficiency of the business.  

Technology infusion in international freight logistics processes

FreightWaves spoke with Eytan Buchman, the VP of Marketing at Freightos, to understand the problems that small businesses face with import overhead and the prospects of international freight movement in the future.

Small business in general has been slow on the uptake of adopting new technology. In a recently concluded survey at Freightos, an estimated 47% of all importers in the U.S. use spreadsheets for managing their international supply chain – a tool which could be incredibly inefficient when it comes to tracking international freight.

“I can get where this is coming from. Everybody has Google spreadsheet or Microsoft Excel, as it is an easy way to do it,” says Buchman. “But it is not an efficient way, since running analytics on the platform isn’t particularly easy. And since this is not lined up with the vendor, somebody has to go through the sheet and maintain it manually – meaning, instead of the spreadsheet being a tool that supports you, you end up supporting the spreadsheet.”

Though the popular opinion about the international freight forwarding industry is that it is primitive in its approach to technology, Buchman contends that the situation is a lot different than it looks. He believes this boils down to the dissonance between the perceptions of the shipper and freight forwarder towards international freight processes – while existing on opposite ends of the spectrum.

Freight forwarders are essentially drawn towards technology that helps them sort out their operations efficiently and in scaling up, rather than looking at technology that provides a better customer experience. This creates a wedge wherein the shipper expects better freight forwarding experience, and in its absence, believes the freight provider is technologically primitive. It is thus essential for international freight forwarders to reorient themselves and strike a technological balance between internal efficiency and customer care processes.

Unreasonable expectations result in unsatisfied shipping experience

Freight providers also burdened under the weight of expectation alignment, with shippers increasingly equating forwarders with the organizational precision of logistics giants like Amazon and UPS. This leads to a lot of shippers feeling dejected when their freight goes through delays in arrival. Freightos, through its survey, estimates that about 65% of all the companies that import goods suffer from delays at least 25% of the time, showing the gravity of the problem.

“International freight is very complicated, and there are so many things that could go wrong. A lot of the delays stem from the lack of data completion and the lack of a unified source of digital freight data. This leads to an information vacuum when vessels change places, when freight forwarders pick something up, or when a certain number of people type out documentation,” explains Buchman.

“There are also reasons that people can’t control – like a port strike or a hurricane – which can impact the timeline of delivery. There have always been some delays in the system, which people can minimize now through better customer alignment and more internal digitalization that can make the process as smooth as possible.”

Prospects of technology in improving the international freight scene

In the end, it needs to be understood that development of cutting-edge technology and adopting it into mainstream supply chain operations are two sides of the coin. In many cases, the technology already exists but is not adopted because of cultural unreadiness. For instance, drone delivery has already seen some successful pilot runs, but is still not an established means of last-mile delivery, due to the general lack of people imbibing it as a viable solution and also because of government regulations.

To improve international freight and global trade, there needs to be greater transparency in operations and sharing information securely, that could break the siloed approach to supply chain processes. “We need more open data standards, with the ability for uniform data transferring so that carriers, freight forwarders, and shippers can all interact with each other,” adds Buchman.

“Technology is without a doubt, the most frequently cited opportunity for improvement. I saw data estimates that over 200,000 Chinese sellers joined the Amazon marketplace last year. The U.S. government data shows that there are about 190,000 small U.S. importing businesses as a whole,” concludes Buchman. “This means that more Chinese sellers joined the marketplace than the actual number of U.S. import companies. The rules of international trade and opportunities it presents are being reset on a monthly basis, and I think this is a very exciting time for small import businesses.”

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Vishnu Rajamanickam, Staff Writer

Vishnu writes editorial commentary on cutting-edge technology within the freight industry, profiles startups, and brings in perspective from industry frontrunners and thought leaders in the freight space. In his spare time, he writes neo-noir poetry, blogs about travel & living, and loves to debate about international politics. He hopes to settle down in a village and grow his own food at some point in time. But for now, he is happy to live with his wife in the middle of a German metropolitan.